Environmental & Sustainability Policy

1. Purpose

This policy outlines Glowflare Limited’s commitment to operating festivals and events in a responsible and environmentally conscious way.

We recognise that cultural events have an environmental impact. Our aim is to reduce this impact where reasonably possible while continuing to deliver high-quality, accessible events.

2. Scope

This policy applies to:

• Festival staff and volunteers
• Filmmakers and participants
• Attendees and guests
• Partners, suppliers, and contractors
• Venues hosting Festival events

It covers all Festival activities, both in-person and online.

3. Our Environmental Commitment

Glowflare Limited aims to:

• Reduce waste where practical
• Minimise unnecessary energy and resource use
• Encourage sustainable travel choices
• Work with environmentally responsible suppliers where feasible
• Promote awareness of sustainability among participants

This policy reflects a best-efforts approach, not absolute guarantees.

4. Waste Reduction & Recycling

Where reasonably possible, the Festival will:

• Reduce single-use materials
• Encourage digital programmes and communications
• Use recyclable or reusable materials
• Provide recycling facilities at venues where available
• Reuse signage, branding, and materials across events

Suppliers and partners are expected to follow venue recycling practices.

5. Energy & Resource Use

The Festival aims to:

• Use energy-efficient equipment where possible
• Avoid unnecessary power usage
• Work with venues that follow basic energy efficiency standards
• Minimise water waste during operations

Energy use may be limited by venue infrastructure and technical requirements.

6. Travel & Transport

The Festival encourages:

• Use of public transport
• Walking or cycling where possible
• Car sharing where appropriate

The Festival may provide travel guidance but is not responsible for individual travel choices or emissions.

7. Sustainable Procurement

Where practical, Glowflare Limited will aim to:

• Use local suppliers
• Choose environmentally responsible products
• Avoid unnecessary printing or shipping
• Work with partners who demonstrate sustainability awareness

Supplier availability may vary by location and event scale.

8. Venues & Catering

When selecting venues or services, the Festival may consider:

• Accessibility and energy efficiency
• Waste management practices
• Availability of vegetarian or plant-based catering options

Final decisions may be influenced by availability, cost, and local constraints.

9. Digital Operations

The Festival recognises that digital activity also has an environmental impact and will:

• Use online tools efficiently
• Limit unnecessary data storage
• Archive or delete data in line with records retention policies

10. Responsibilities of Participants

All participants are expected to:

• Dispose of waste responsibly
• Follow venue recycling guidance
• Avoid behaviour that causes unnecessary environmental harm
• Respect sustainability measures in place

11. Legal Compliance

The Festival complies with applicable UK environmental and waste regulations, as well as venue-specific requirements.

12. Continuous Improvement

Glowflare Limited aims to:

• Review sustainability practices periodically
• Adapt to new guidance or technologies
• Improve environmental impact over time where feasible

13. Amendments

This policy may be updated at any time to reflect changes in operations, venues, or environmental standards.

Updates take effect once published.

14. Acceptance

Participation in Festival activities constitutes acceptance of this Environmental & Sustainability Policy.