Who these policies are for
These apply to:
- Filmmakers & submitting parties
- Audience & ticket holders
- Volunteers, staff & contractors
- Press, media & content creators
- Sponsors, traders & partners
- Website users & newsletter subscribers
Policies
Key policies and guidance that help keep the festival friendly, fair and safe for everyone.
Important: The versions published here are the official and most up-to-date policies.
The Festival is a trading name of Glowflare Limited (England & Wales). These policies explain how we operate and what we expect from people taking part. They apply to Festival activity and, where relevant, to Glowflare Limited. Third parties (for example venues, platforms, bloggers, or independent media) may have their own terms and legal responsibilities. Where a third party is involved, their terms may apply in addition to ours.
How this page works
Everything you may need in one place, whether you're a filmmaker, volunteer, audience member, sponsor, or website user.
Good to know
Taking part in any aspect of the Festival means agreeing to follow these policies. They exist to support a fair, safe and welcoming experience for everyone. Filmmaker submissions are governed by the Submissions & Selection policy, which sits alongside the Festival’s general terms.
Please note: Policies may be updated as regulations or Festival operations change. The most up-to-date versions will always appear on this page.
Policy
Accessibility Policy
1. Our Commitment to Accessibility Glowflare Limited is committed to providing an accessible and inclusive experience for all users of our websites and online services. We aim to ensure that people of all abilities can access information, interact with content, and participate in our activities without unnecessary barriers. 2. Accessibility Standards We aim to make […]
Policy
Anti-Piracy & Screening Security Policy
1. Purpose This policy outlines the measures taken by the Festival to protect submitted works from piracy, unauthorised access, copying, recording, or distribution. It also explains the responsibilities of filmmakers, judges, staff, and attendees in maintaining screening security. 2. Scope This policy applies to: It covers all Festival-related screenings and access methods, including: 3. Festival […]
Policy
Awards & Nominations Policy
1. Purpose This policy explains how awards and nominations are determined and presented by the Festival. It exists to ensure fairness, transparency, and integrity while protecting the Festival’s independence and decision-making processes. 2. Scope This policy applies to: It applies to all competitive awards, nominations, and official recognitions offered by the Festival. 3. Award Categories […]
Policy
Branding, Laurels & Promotional Use Policy
1. Purpose This policy sets out how Festival branding, laurels, and promotional materials may be used by filmmakers, partners, press, and third parties. It exists to: 2. Scope This policy applies to: It covers: 3. Ownership of Branding All Festival branding, including: remain the exclusive property of Glowflare Limited. No ownership rights are transferred through […]
Policy
Complaints & Appeals Procedure Policy
1. Purpose This policy explains how concerns, complaints, and appeals are handled by the Festival. It is designed to: 2. Scope This policy applies to: It covers complaints relating to: This policy does not allow appeals against artistic or jury decisions (see Section 9). 3. Principles The Festival is committed to: 4. Submitting a Complaint […]
Policy
Conduct, Behaviour & Safeguarding Policy
1. Purpose This policy sets out the standards of behaviour expected of everyone involved in or attending the Festival. It exists to: 2. Scope This policy applies to: It applies to all Festival-related activity, both in person and online. 3. Expected Standards of Behaviour All participants are expected to: 4. Zero-Tolerance Behaviour The Festival operates […]
Policy
Cookies Policy
1. Purpose This Cookie Policy explains how cookies and similar technologies are used on our website https://www.glowflareshortfestival.com (“the website”). Cookies help us ensure the website functions correctly, understand how it is used, and improve the experience for visitors. This policy should be read alongside our Privacy & Data Protection Policy. 2. What Are Cookies? Cookies are […]
Policy
Environmental & Sustainability Policy
1. Purpose This policy outlines Glowflare Limited’s commitment to operating festivals and events in a responsible and environmentally conscious way. We recognise that cultural events have an environmental impact. Our aim is to reduce this impact where reasonably possible while continuing to deliver high-quality, accessible events. 2. Scope This policy applies to: It covers all […]
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Equality, Diversity & Inclusion (EDI) Policy
1. Purpose This Equality, Diversity & Inclusion (EDI) Policy sets out the Festival’s commitment to providing a fair, respectful, and inclusive environment for everyone involved in its activities. The Festival believes that creativity and cultural events are strongest when people feel safe, welcome, and treated with dignity. This policy exists to support that aim and […]
Policy
Events & Venue Safety Policy
1. Purpose This policy sets out how safety, security, and wellbeing are managed at Festival events. Its purpose is to: 2. Scope This policy applies to: It applies to all Festival-related events, whether ticketed or free. 3. Venue Responsibility & Management Venues hosting Festival events are responsible for: The Festival works in cooperation with venues […]
Policy
Judging & Evaluation Policy
1. Purpose This policy explains how judging and evaluation are carried out for Festival submissions. It exists to ensure fairness, integrity, confidentiality, and consistency across all assessment processes, while protecting the Festival’s artistic independence. 2. Scope This policy applies to: It applies to all submissions that enter any form of competitive or evaluative process. 3. […]
Policy
Press, Media & Photography Policy
1. Purpose This policy sets out the rules for press, media representatives, photographers, videographers, and content creators covering Festival events. Its purpose is to: 2. Scope This policy applies to: It applies to both in-person and online Festival activity. 3. Media Accreditation 3.1 Accreditation Requirement All press and media activity requires official Festival accreditation. Accreditation: […]
Policy
Privacy & Data Protection Policy
1. Who We Are Glowflare Limited (“we”, “us”, “our”) operates the Glowflare Short Festival and related websites, events, submissions, communications, and services (“the Festival”). Website: https://www.glowflareshortfestival.com We are committed to protecting personal data and handling it responsibly, transparently, and in accordance with UK data protection law. 2. Scope of This Policy This policy applies to personal […]
Policy
Submission Terms
1. Definitions 1.1 “Festival” means the Glowflare Short Film Festival.1.2 “Operator” means Glowflare Limited, a company registered in the United Kingdom.1.3 “Submission(s)” means any film or audiovisual work submitted for consideration.1.4 “Submitting Party” means the individual or legal entity submitting the Submission(s).1.5 “Selection” means official acceptance of a Submission(s) into the Festival programme.1.6 “Venue” means […]
Policy
Submissions & Selection Policy
1. Purpose This policy explains how submissions are reviewed, assessed, and selected for Festival programming. It is intended to provide transparency around the selection process while protecting the Festival’s artistic integrity and operational decisions. 2. Scope This policy applies to: It covers all submitted works, whether screened in person or online. 3. Submission Review Process […]
Policy
Terms & Conditions
1. Purpose These Website Terms & Conditions set out the rules for using our website and any related online services. By accessing or using our website, you agree to comply with these Terms. If you do not agree, you should stop using the website immediately. 2. About Us The website is operated by Glowflare Limited […]